Project Management Coordinator
Company: Indiana University
Location: Indianapolis
Posted on: May 7, 2024
Job Description:
DepartmentIUPUI SCHOOL OF LIBERAL ARTS (IN-LART-IUINA)
Department InformationFounded in 1972 as the only public liberal
arts higher education institution in the Indianapolis area, the
Indiana University (IU) School of Liberal Arts at Indianapolis is
proud of our heritage and excited that the liberal arts model of
education is more relevant today than ever before. Our school's
signature strengths are the breadth of disciplines and
distinguished faculty that encourage students to discover their
passions, view issues and challenges from various perspectives, and
apply what they have learned to make a difference in their
communities, the state, and the world.Job SummaryReporting to the
Project Management Leader, the Project Management Coordinator
provides project, events, operational, and administrative support
primarily to faculty within the IU School of Liberal Arts
Indianapolis departments, programs, centers, and
institutes.Department-Specific Responsibilities
- Provides a high level of program management, communications,
operational, and administrative leadership.
- Identifies operational issues and/or areas of improvement and
implements solutions to improve processes and operational
efficiency.
- Develops, plans, and directs special projects and events.
- Demonstrates a high level of systems knowledge and
adaptability.
- Establishes work priorities, conducts performance reviews, and
provides corrective action of assigned staff as needed.
- Communicates organizational needs, educates, and develops
assigned staff members.
- Manages professional relationships among the team members.
- Manages faculty searches including HR systems, candidate
communications, interview logistics, and search committee
support.
- Provides administrative support for faculty annual reports and
reviews.
- Provides project, meeting, and limited technical system support
to associate deans, faculty committees, and/or departments (e.g.,
Canvas, CARMin, Microsoft Teams).
- Partners with the Communications & Marketing Department on
School-wide communications.
- Supports the School of Liberal Arts annual awards process.
- Files and/or digitally archives School materials as
applicable.General Responsibilities
- Provides experienced assistance with project management
activities, resource allocation, and communication.
- Develops a schedule designed to meet necessary deadlines and
communicates with team members.
- Monitors project progress and handles highly complex issues
that arise.
- Ensures projects adhere to frameworks and all documentation is
maintained appropriately for each project.
- Allocates tasks and assignments to lower-level appointed staff
and monitors their performance.
- Performs a variety of administrative skills and prepares
correspondence related to the project.QualificationsCombinations of
related education and experience may be considered. Education
beyond the minimum required may be substituted for work experience.
Work experience beyond the minimum required may be substituted for
education.EDUCATIONRequired
- High school diploma or equivalent (such as HSED or
GED)Preferred
- Bachelor's degree (preferably in business, management,
communications, or related field)WORK EXPERIENCERequired
- 4 years of relevant experienceSKILLSRequired
- Demonstrates project management skills
- Proficient communication skills
- Excellent collaboration and team building skills
- Demonstrates time management and priority setting skills
- Effective interpersonal skills
- Ability to lead/manage others
- Ability to drive multiple projects to successful
completionWorking Conditions / DemandsThis role requires the
ability to effectively communicate and to operate a computer and
other standard office productivity equipment. The position involves
sedentary work as well as periods of time moving around an office
environment and the campus. The person in this role must be able to
perform the essential functions with or without an
accommodation.Work LocationIndiana University Indianapolis
campusIndianapolis, IndianaAdvertised Salary$45,000 - $50,149 per
yearBenefits OverviewFor full-time staff employees, Indiana
University offers a wide array of benefits including:
- Multiple plan options for medical insurance
- Dental insurance
- Health Savings Account with generous IU contribution
- Life insurance, LTD, and AD&D options
- Base retirement plan contribution from IU, subject to
vesting
- Additional supplemental retirement plan options
- Tuition benefit for IU classes
- 10 paid holidays per year
- Generous Paid Time Off
- Paid Parental Leave
- Employee Assistance Program (EAP)Learn more about our benefits
by reviewing our online Benefits Brochure.Job ClassificationCareer
Level: MasteryFLSA: NonexemptJob Function: General
AdministrationJob Family: Project Management Click here to learn
more about Indiana University's Job Framework.Posting
DisclaimerThis posting is scheduled to close at 11:59 pm EST on the
advertised Close Date. This posting may be closed at any time at
the discretion of the University, but will remain open for a
minimum of 5 business days. To guarantee full consideration, please
submit your application within 5 business days of the Posted
Date.If you wish to include a cover letter, you may include it with
your resume when uploading attachments.Equal Employment
OpportunityIndiana University is an equal employment and
affirmative action employer and a provider of ADA services. All
qualified applicants will receive consideration for employment
based on individual qualifications. Indiana University prohibits
discrimination based on age, ethnicity, color, race, religion, sex,
sexual orientation, gender identity or expression, genetic
information, marital status, national origin, disability status or
protected veteran status. Indiana University does not discriminate
on the basis of sex in its educational programs and activities,
including employment and admission, as required by Title IX.
Questions or complaints regarding Title IX may be referred to the
U.S. Department of Education Office for Civil Rights or the
university Title IX Coordinator. See Indiana University's Notice of
Non-Discrimination here which includes contact information.Campus
Safety and SecurityThe Annual Security and Fire Safety Report,
containing policy statements, crime and fire statistics for all
Indiana University campuses, is available online. You may also
request a physical copy by emailing IU Public Safety at iups@iu.edu
or by visiting IUPD.Contact UsRequest SupportTelephone:
812-856-1234
Keywords: Indiana University, Dayton , Project Management Coordinator, Executive , Indianapolis, Ohio
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