YD Administration Senior Director of Business Services

Company: YMCA of Greater Indianapolis
Location: Indianapolis
Posted on: November 17, 2019

Job Description:

Welcome to the YMCA of Greater Indianapolis! There has never been a better time to join the YMCA of Greater Indianapolis! Our employees enjoy a diverse & inclusive environment and the opportunity to do cause-driven work to impact our communities through Youth Development, Healthy Living & Social Responsibility. If you are interested and have the skills and desire to make a difference, please continue by completing our online application. Thank you for your interest in our Y! Under the direction of the Community V.P. the Senior Director of Business Services is responsible for managing the business of the center, including all accounting and back office duties; the liaison to centers regarding the business function for Youth Development; responsible for the collection of program fees for before and after school and day camp; human resource functions including payroll processing; telephone, computer and related information technology troubleshooting/ and other administrative/clerical duties as needed. This position may directly supervise employees and the Sr. Director of Business Services must understand their role in helping to build relationships, encouraging a small community atmosphere and delivering exceptional service to our members and participants. Depending on the center size and scope of service, this position may oversee service contracts with outside vendors. Directly supervises customer service staff. The Senior Director of Business Services will also work closely with the Director of Business Services from each center. ESSENTIAL FUNCTIONS *Designated as a First Responder in the event of an emergency. 1. Insures proper posting and handling of daily financial receipts. Maintains financial records daily as required as well as monthly reconciling. Ensures that bank deposit is made properly and as required. May process petty cash on an as-needed basis. 2. Facilitates training of staff in the areas of office function and program/membership registration software and related processes. Coordinates enrollment of program registration and related functions. 3. This position also researches and assists with the resolution of human resource questions and may serve as the center liaison to the Association Human Resources Department with regards to administrative human resource and payroll inquiries. In conjunction with the Association Human Resources Department, advises professional and non-exempt staff on employee benefits such as insurance, retirement, workers compensation and may serve as the first point of contact in employee relations matters. Processes all employment personnel forms, staff ID's and ensures paperwork is completed as required for new hire employees or changes for current employees. Maintain personnel files in an organized, timely manner. May provide leadership to new employee orientation sessions and OSHA training for staff. 4. Ensures that time cards and/or time sheets are prepared for each pay period and maintains and organizes payroll records confidentially. Processes bi-weekly payroll or insures that payroll is processed as appropriate. 5. May assist with recruiting, interviewing, hiring, supervising, training and evaluating office staff. In some centers, this may include other department staff. 6. Performs as the center expert on the computer system, hardware, and software and is the liaison with technology staff at the Association Office. Manages technological issues related to the Center Computer Lab including interfacing with vendors regarding service/repair needs. 7. Maintains office equipment (computers, printers, telephones, copier, and fax), and responds or recommends actions to provide continued functioning equipment. 8. Monitors and maintains office supplies including bank membership, program and general office. Orders office supplies monthly with appropriate pre-approval. 9. Maintains inventory and processes orders for the Center Professional Image attire. 10. Assists with the administration of the center Annual Campaign, including maintaining financial records of the campaign (if applicable). 11. In some centers, may be responsible for coordinating aspects of upkeep, appearance and maintenance of the facility. 12. In some centers, may provide leadership in organizing meetings and conferences, including room usage, preparation of agendas, exhibits, recording and distribution of minutes. May provide clerical support to professional staff. 13. Participates in Association and Center committees as assigned. 14. Performs other duties as assigned by the Executive Director or other appropriate staff member. Disclaimer: All of the above duties and responsibilities are essential job functions subject to reasonable accommodation. These functions/duties may be modified by management at any time to accurately reflect the duties assigned. This position description may not be all-inclusive, and employees are expected to perform all other duties as assigned. This document does not create an employment contract, implied or otherwise, other than an ---at will--- employment relationship. It is the policy of the YMCA of Greater Indianapolis to provide equal employment opportunity to employees and candidates for employment. Accordingly, there shall be no discrimination against any employee or candidate for employment due to race, color, religious creed, sex, national origin, age, citizenship, disability or against disabled veterans and veterans of the Vietnam era. This policy is applicable to the policies governing recruitment, hiring and placement, promotion, training, compensation, employment environment, and separation or termination. Compliance with this policy is the personal responsibility of all personnel, especially those whose duties are related to the hiring of new employees and the status or tenure of current employees. Further, as an Equal Opportunity Employer, the company will cooperate fully in the implementation of applicable laws and executive orders. Other detailsIndy Star.Category: Marketing & Biz Dev, Keywords: Business Services Director

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