Administrative Support, Senior (SOF/64)*

Company: Odyssey Systems Consulting Group
Location: Dayton
Posted on: May 21, 2020

Job Description:

Title: Administrative Support, Senior (SOF/64)

Job Location: Wright Patterson AFB Dayton, Ohio

Odyssey Systems has an exciting new opportunity for a Senior Administrative Support position supporting the Special Operations Forces and Personnel Recovery Division (AFLCMC/WIS). The WIS mission is to provide full life-cycle acquisition management for AC/HC/MC-130J and Special Warfare Airman equipment modernization.

Odyssey Systems Consulting Group, Ltd. is an innovative small business committed to providing world-class technical, management, and training support services to government and public sector clients. We focus on people, processes, and performance to deliver superior results. Since our inception in 1997, our commitment to mission success and customer satisfaction has been recognized with exponential growth and exceptional past performance ratings. We accept challenging assignments and drive projects from the planning stages, through implementation, and into operations and support.

Job Responsibilities:

Duties include, but not limited to:

Performs administrative support duties Director and Deputy Director, Special Operations Forces and Personnel Recovery Directorate.
Maintain calendars for key personnel and conference rooms, resolving schedule conflicts and disseminate all changes.
Receive incoming phone calls, routing to the appropriate party or documenting for further action.
Serve as timekeeper for Government civilian personnel maintaining documentation by using the Automated Time Attendance and Production System (ATAAPS).
In-process and out-process all personnel (Government and contractors). Input information required into Government databases, develop and maintain a welcome packet, and arrange seating, computer, and phone support as necessary.
Coordinate arrangements, agendas, and briefing materials and record/track program action items and suspenses for events such as meetings, reviews, working groups, and audits. For these events, coordinate with functional managers, outside agencies, contractor personnel, and the program office customers.
Assist with the establishment and maintenance of official file plans with the use of Electronic Records Management System (ERM).
Assist in preparing Continental United States (CONUS) and Outside the Continental United States (OCONUS) travel arrangements and travel vouchers using Defense Travel System (DTS) in accordance with the Joint Travel Regulations (JTR) and the Joint Forces Travel Regulations (JFTR).
Assist with the ordering of office supplies and with maintaining an inventory of stock, gather requests for supplies, and prepare and itemize various lists for supplies/equipment. Recommend items to be ordered/purchased and assist with the delivery.
Collect and prepare materials for staff meetings as required.
Provide support to the Video Teleconferencing (VTC) manager. Assist with VTC bridge scheduling processes and shall coordinate VTC connectivity and interface requirements/issues with the VTC maintenance contractor.
Retrieve data/information from program databases in the form of queries and reports as required.
Facilitate the use of standardized automated forms such as travel orders, performance reports, military and civilian awards and decorations, materials procurement, maintenance, and disposition, as well as other periodic or ad hoc reports.
Assist with distributing and transmitting correspondence and incoming and outgoing mail.
Assist personnel with the transmittal of time-sensitive Government correspondence using overnight or express mail services.
Review and edit all documentation and correspondence prior to the Chief and Deputy's signature.
Assist the Self-Assessment Program (SAP) administrator of the Management Internal Control Toolset (MICT). Duties include, but are not limited to, assigning checklist permissions, loading checklists in MICT, assisting checklist POCs with resolving administrative issues within the toolset, distributing SAP information to checklist POCs and managers, and assisting in developing and maintaining of a tracking system for deficiency identification, corrective actions, and closeout.
Assist with the creation and maintenance of an emergency accountability folder to be used for base exercises and real-world situations. Assist with the creation and maintenance of Recall, Phone, and Accountability rosters, both electronically and physically. Assist with the dissemination of information as necessary for all personnel to be prepared for emergencies.

Minimum Qualifications:

High School diploma + 10 years relevant experience
Active Secret Clearance

Preferred Qualifications:

Prefer a bachelor's degree

Additional Information:

Building 46, Area B WPAFB

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Odyssey Systems Consulting Group, LTD. is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, national origin, disability, sexual orientation, gender identity or expression, marital status, genetic information, protected veteran status, or other factors protected by federal, state, and/or local law. This policy applies to all terms and conditions of employment.#LI-POST

Keywords: Odyssey Systems Consulting Group, Dayton , Administrative Support, Senior (SOF/64)*, Administration, Clerical , Dayton, Ohio