Administrative Support, Senior (SOF/64)*
Posted on: October 12, 2019
Title: Administrative Support, Senior (SOF/64)
Job Location: Wright Patterson AFB Dayton, Ohio
Odyssey Systems has an exciting new opportunity for an
Administrative Support, Senior supporting the Special Operations
Forces and Personnel Recovery Division (AFLCMC/WIS). The WIS
mission is to provide full life-cycle acquisition management for
AC/HC/MC-130J and Special Warfare Airman equipment
Odyssey Systems Consulting Group, Ltd. is an innovative small
business committed to providing world-class technical, management,
and training support services to government and public sector
clients. We focus on people, processes, and performance to deliver
superior results. Since our inception in 1997, our commitment to
mission success and customer satisfaction has been recognized with
exponential growth and exceptional past performance ratings. We
accept challenging assignments and drive projects from the planning
stages, through implementation, and into operations and
Duties include, but not limited to:
* Performs administrative support duties Director and Deputy
Director, Special Operations Forces and Personnel Recovery
* Maintain calendars for key personnel and conference rooms,
resolving schedule conflicts and disseminate all changes.
* Receive incoming phone calls, routing to the appropriate party or
documenting for further action.
* Serve as timekeeper for Government civilian personnel maintaining
documentation by using the Automated Time Attendance and Production
* In-process and out-process all personnel (Government and
contractors). Input information required into Government databases,
develop and maintain a welcome packet, and arrange seating,
computer, and phone support as necessary.
* Coordinate arrangements, agendas, and briefing materials and
record/track program action items and suspenses for events such as
meetings, reviews, working groups, and audits. For these events,
coordinate with functional managers, outside agencies, contractor
personnel, and the program office customers.
* Assist with the establishment and maintenance of official file
plans with the use of Electronic Records Management System
* Assist in preparing Continental United States (CONUS) and Outside
the Continental United States (OCONUS) travel arrangements and
travel vouchers using Defense Travel System (DTS) in accordance
with the Joint Travel Regulations (JTR) and the Joint Forces Travel
* Assist with the ordering of office supplies and with maintaining
an inventory of stock, gather requests for supplies, and prepare
and itemize various lists for supplies/equipment. Recommend items
to be ordered/purchased and assist with the delivery.
* Collect and prepare materials for staff meetings as required.
* Provide support to the Video Teleconferencing (VTC) manager.
Assist with VTC bridge scheduling processes and shall coordinate
VTC connectivity and interface requirements/issues with the VTC
* Retrieve data/information from program databases in the form of
queries and reports as required.
* Facilitate the use of standardized automated forms such as travel
orders, performance reports, military and civilian awards and
decorations, materials procurement, maintenance and disposition, as
well as other periodic or ad hoc reports.
* Assist with distributing and transmitting correspondence and
incoming and outgoing mail.
* Assist personnel with the transmittal of time-sensitive
Government correspondence using overnight or express mail
* Review and edit all documentation and correspondence prior to the
Chief and Deputy's signature.
* Assist the Self-Assessment Program (SAP) administrator of the
Management Internal Control Toolset (MICT). Duties include, but are
not limited to, assigning checklist permissions, loading checklists
in MICT, assisting checklist POCs with resolving administrative
issues within the toolset, distributing SAP information to
checklist POCs and managers, and assisting in developing and
maintaining of a tracking system for deficiency identification,
corrective actions, and closeout.
* Assist with the creation and maintenance of an emergency
accountability folder to be used for base exercises and real-world
situations. Assist with the creation and maintenance of Recall,
Phone, and Accountability rosters, both electronically and
physically. Assist with the dissemination of information as
necessary for all personnel to be prepared for emergencies.
* High School diploma + 10 years relevant experience
* Active Secret Clearance
* Prefer a bachelor's degree
Building 46, Area B WPAFB
The Contractor Will Not Discharge Or In Any Other Manner
Discriminate Against Employees Or Applicants Because They Have
Inquired About, Discussed, Or Disclosed Their Own Pay Or The Pay Of
Another Employee Or Applicant. Odyssey Systems Consulting Group,
LTD. Is An Equal Opportunity/Affirmative Action Employer. All
Qualified Applicants Will Receive Consideration For Employment
Without Regard To Race, Color, Religion, Sex, Pregnancy, National
Origin, Disability, Sexual Orientation, Gender Identity Or
Expression, Marital Status, Genetic Information, Protected Veteran
Status, Or Other Factors Protected By Federal, State, And/or Local
Law. This Policy Applies To All Terms And Conditions Of
Equal Opportunity Employer/Protected Veterans/Individuals with
The contractor will not discharge or in any other manner
discriminate against employees or applicants because they have
inquired about, discussed, or disclosed their own pay or the pay of
another employee or applicant. However, employees who have access
to the compensation information of other employees or applicants as
a part of their essential job functions cannot disclose the pay of
other employees or applicants to individuals who do not otherwise
have access to compensation information, unless the disclosure is
(a) in response to a formal complaint or charge, (b) in furtherance
of an investigation, proceeding, hearing, or action, including an
investigation conducted by the employer, or (c) consistent with the
contractor s legal duty to furnish information.
Keywords: Odyssey, Dayton , Administrative Support, Senior (SOF/64)*, Administration, Clerical , Dayton, Ohio
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