20-21 Finance and Procurement Manager

Company: U.S. District Court : Ohio Southern District
Location: Dayton
Posted on: January 13, 2021

Job Description:

VACANCY ANNOUNCEMENT October 9, 2020 Vacancy Announcement Number - 20-21 Finance and Procurement Manager Duty Station - Columbus Courthouse - 85 Marconi Blvd. - one vacancy Salary: CL 29-30 ($75,537-$145,077) Promotion potential without further advertisement for CL 30 Open until filled with first preference given to complete applicant packets received by: Sunday, January 17, 2021 at 11:59 p.m . Qualified applicants must submit an applicant packet which includes: a letter of interest, a current/detailed resume, and an Application for Judicial Branch Federal Employment - Form AO 78 (2/20), available on the court website. The Finance and Procurement Manager supervises the Finance and Procurement Departments. The incumbent ensures compliance with appropriate statutes, regulations, guidelines, policies, and internal controls. The incumbent reports to the Chief Deputy Clerk. ABOUT THE SOUTHERN DISTRICT OF OHIO: The Southern District of Ohio covers a broad geographic area encompassing forty-eight urban and rural counties from an imaginary line just north of Columbus south to the Ohio River. The District is comprised of over 260 individuals including twenty-four Judicial Officers, Chambers Staff, the Clerk's Office staff, the U.S. Probation Office's staff and U.S. Pretrial Services Office's staff; located in the Cincinnati, Columbus, and Dayton Courthouses. Job Requirements:* Supervise Finance and Procurement Departments, including assigning and reviewing work and evaluating performance. Monitor cross training. Implement staff procedures and conduct staff meetings. Identify issues and resolve disputes. Maintain accurate documentation, statistics, and employee records. Train staff on policies, procedures, and internal controls. Make recommendations regarding employee appointments, promotions, discipline, and separations. Coordinate staff training to ensure that required certifications are met and maintained. -- Oversee the day-to-day accounting, financial, and procurement functions of the court. Oversee the maintenance and analysis of accounting records supporting all funds deposited to or disbursed from the U.S. Treasury, including fees, fines, restitution, penalties, and forfeitures, money paid pending the outcome of litigation, court, and the Administrative Office of the United States Courts guidelines. Oversee the preparation of reports and financial statements for submission to the U.S. Treasury, the Administrative Office, and other court officials.-- Work with court agencies in providing and obtaining information and resolving matters. Make recommendations for improving the court's financial management, including methods, systems, and procedures.-- Assist in the development and oversight of internal controls including audit processes to ensure proper segregation of accounting functions and to assist in the prevention of errors and detection of fraud.-- Oversee the creation of accurate, reliable, and user-friendly manuals, handbooks, job aids, web content, and other training materials.-- Assess staff training needs, analyzing difficulties and knowledge gaps. Assist in the initiation and maintenance of a comprehensive training program for all employees having financial and procurement responsibilities and duties. Ensure that employees are kept informed of regulations and procedures issued by the Administrative Office relating to financial matters.-- Oversee the review of all vouchers, the preparation of paperwork, and the disbursement of monies.-- Respond to requests and answer procedural questions from judges, management, and staff. Provide customer service and resolve difficulties while complying with regulations, rules, and procedures. Comply with the Code of Conduct for Judicial Employees and court confidentiality requirements. Demonstrate sound ethics and good judgement at all times. Handle confidential and sensitive information appropriately.

Keywords: U.S. District Court : Ohio Southern District, Dayton , 20-21 Finance and Procurement Manager, Executive , Dayton, Ohio