Human Resource Director-Payroll Coordinator

Company: Bellbrook Health and Rehab
Location: Bellbrook
Posted on: January 26, 2023

Job Description:

Bellbrook Health and Rehab - The Human Resource Director is responsible for the management of all new hire paperwork and scheduling of pre-employment screens, and pre-employment tasks, assures all employee files meet all Federal and State guidelines, for the collection of all payroll information and assuring it is communicated to home office for payroll processing, as well as management of the nursing scheduling. The Administrative Assistant is a key and visible ancillary staff member working directly with all employees. Every effort has been made to make this position description as complete as possible. However, it is no way states or implies that these are the only duties you will be required to perform. The omission of specific statement of duties does not exclude them from the position if the work is similar, related, or is a logical assignment to the position. Essential Functions - Exhibits ability to perform functions of providing the following;
Human Resources:
Assists managers with all pre-employment paperwork to include pre-employment drug screening and criminal record check and conveys all pertinent information to Home Office.
Assures all new staff are provided with orientation material and assures all pre-employment paperwork is completely accurately.
Assures accurate tracking of all new employment mandatory tasks to include; licensure, NAR, BCI and reference checks.
Assures all Employees are provided with benefit information in proper time frame and sends new applications to Home Office in timely manner.
Assure Home Office is notified of all mandatory reporting issues.
Assures Employee Folders are kept in an organized fashion and meet all Federal and State Guidelines.
Assure accurate and timely reporting of all injuries to the Home Office and assist Home Office with management of BWC claims.
Manage unemployment Claims.
Assure Nurse Aide Registry is updated regularly.
Works with managers to assure timely completion of evaluations and mandatory education tracking;
Other duties as assigned.
Payroll:
Collects, verifies, obtains final approval from Department Managers and submits all payroll corrections, vacations, and approvals to the Home Office.
Acts as liaison between Home Office and all employees assuring corrections to any payroll issues are corrected in a timely manner.
Responsible for attempting to resolve payroll issues in facility prior to contacting Home Office.
Responsible for having a working knowledge of payroll/scheduling and payroll software and acts as a resource to other managers and employees.
Scheduling Functions:
Assists Nursing with the day to day scheduling of nursing staff to assure proper staffing.
Maintains schedule compliance to include, assures all nursing master templates are inputted and maintained.
Alerts Nursing Management of open positions in the schedule and works towards filling positions. Resident Rights/HIPPA
Functions:
Maintain the confidentiality of all resident care information following all standards and guidelines of HIPPA.
Ensure that all residents are treated fairly, and with kindness, dignity and respect;
Knock before entering the resident's room.
When speaking on the phone regarding resident information, assure confidentiality at all times, being careful to be aware of who is standing near the desk and may overhear conversation.
Report all grievances and complaints made by the resident to the Administrator.
Other Position Functions:
Perform Administrative requirements such as completing necessary forms, reports, etc. and assisting Managers as requested.
Conducts self with professional decorum at all times and with all persons in the facility;
Follows established Infection Control policies and procedures.
Report all unsafe/hazardous conditions, defective equipment, etc. to Administrator immediately.
Must be able to speak, read and write the English language in a legible and understandable manner.
Must be able to read and comprehend simple written information/instructions.
Shall not pose a direct threat to the health or safety of other individuals in the workplace. Possesses the ability to make independent decisions when circumstances warrant such action.
Must possess the ability to deal tactfully with personnel, residents, family members, visitors, government agencies/personnel and the general public.
Maintains compliance with all HIPAA regulations.
Ability to accept assigned duties in a cooperative manner.
Ability to assume accountability for all data contained in the employee's handbook.
Other duties as assigned by the Administrator.
Position Requirements:
Absolute and complete professionalism and confidentiality continually maintained.
Flexibility and adaptability.
Must possess exceptional organizational and communication skills.
Must demonstrate the ability to relate positively, effectively, and appropriately with residents, families, community members, volunteers, and other facility staff.
A special interest in working with long term residents and the elderly is preferred.
Must have the ability to read, write, and speak English.
Working knowledge of office machines, such as copiers, scanners, faxes, phone systems, etc. -
General computer literacy and good knowledge of Microsoft Outlook, Excel, Word, and Google.
Must have excellent attention to detail.
Must attend and participate in continuing education programs and all mandatory in-services.
Must be in good general health and demonstrate emotional stability;
Education:
High School Diploma or equivalent. College degree preferred. Experience: Previous Human Resource, Payroll or Scheduling experience is preferred.
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Keywords: Bellbrook Health and Rehab, Dayton , Human Resource Director-Payroll Coordinator, Human Resources , Bellbrook, Ohio