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College Communications Events Coordinator

Company: Wright State University
Location: Dayton
Posted on: December 4, 2019

Job Description:

Section) ## Job Summary/Basic Function The position will serve as the primary support for communications projects originating in the College. The position will help execute a social media and overall communications strategy to promote COSM and increase engagement with the university and the local community. The position provides executive level support to the Dean. The position serves as liaison between the Dean s Office and constituents internal and external including the President, Provost and others. The position routinely interfaces with a wide variety of stakeholders, including faculty, staff, students, senior administration, advisory board members, alumni, community and business leaders, potential donors, government agencies and organizations. The position manages projects and events sponsored by the Dean s office. ## Minimum Qualifications Bachelor s degree with 3 years of related experience or Associate Degree an 5 years of related experience. In-depth knowledge and understanding of social media platforms (Facebook, Instagram, Twitter, Snapchat, YouTube, LinkedIn, etc.) Working knowledge of social media tools (i.e., Tweetdeck, Hootsuite, etc.) and monitoring and reporting services. Working knowledge of Mailchimp, Constant Contact, or other email marketing platforms. Ability to quickly learn and embrace new digital platforms. Experience with website content management, proficient at editing/updating web- based information. Experience providing administrative support, preferably to executive level campus administrators, including managing complex calendar, prioritizing activities and responsibilities, coordinating travel, prioritizing mail, screening telephone calls, and general office management. Demonstrated success in working with senior management at the executive level. Strong oral and written communication skills including knowledge of, and correct use of, appropriate vocabulary, grammar and syntax to obtain and communicate information professionally. Clear, concise, and timely written and verbal communication. Meticulous attention to detail and accuracy and ability to proofread. Demonstrated high-level administrative experience which includes advanced computer skills and demonstrated experience with office software and email applications. Must possess strong knowledge of Microsoft Word, Excel and PowerPoint. Working knowledge of Adobe Creative Cloud (particularly Adobe Photoshop and InDesign). Makes evident good technical understanding and can pick up new tools quickly. Demonstrated ability to compose academic and other reports and business correspondence, prepare documents, prepare report for delivery and dissemination, both in PowerPoint slides and written form. ## Preferred Qualifications Events planning experience Experience in higher education Master s degree Record of progressively responsible experience Experience handling confidential information Knowledge of University constituencies, organizational structure, policies and procedures. Broad Knowledge of system-wide, campus, and administrative policies Knowledge of campus departments and their activities Proven ability to manage and prioritize a workload with multiple deadlines, frequent interruptions, and changing priorities. ## Essential Functions and percent of time Responsibilities_Include_But_Are_Not_Limited_To Communications, Social Media and College Web Presence Management (45%) Develop, design, and deploy promotional campaigns. Work to create a consistent look and feel throughout the promotional portfolio. Create and curate original visual (graphic, photographic, and video) and print (news stories, press releases, and other copy) content. Manage the College website, newsletters, and printed course flyers. Play a lead role in designing and executing social media (Instagram, Facebook). Executive Administrative Support (45%) Dean s_Schedule/meetings Manage all aspects of the Dean s schedule ensuring that details of meetings including background materials and travel requirements, are provided well in advance, communicated accurately, and follow up is timely. Ensure calendar accuracy as a priority. Organize, prepare agendas and attend various meetings as requested by the Dean on an on-going basis. Gather information for these meetings, schedule rooms, distribute materials, and take minutes of meetings and follow-up on details to ensure timely and accurate dissemination of information to the appropriate offices. Coordinate all daily and long-range activities of the Dean. Based on independent judgment of importance, determine when meetings or appointments can be changed to accommodate the Dean s needs or when a matter of greater urgency requires his/her immediate attention. Identify/anticipate, and distribute relevant information and materials for all engagements. Ensure that the Dean is adequately prepared for meetings; prepare or compile agenda and materials in advance. Responsible for knowing where the Dean is at all times and how to reach him/ her. Set priorities for all meeting and event requests from others to ensure, in close consultation with the Dean, the best and most strategic use of his/her time. Assist the Dean with responding to requests from internal and external customers. Communications Independently compose correspondence and reports on the Dean s behalf. Proofread a variety of correspondence and reports, make recommendations for changes, when appropriate. Review outgoing communications for accuracy and completeness. Use correct English grammar and syntax, compose, edits, analyzes documents, to ensure alignment with style and format standards. Manage mail, phone, and scheduling communications. Screen and organize correspondence to the Dean s office, route as appropriate, provide information, and draft replies as appropriate. Develop appropriate systems for tracking incoming and outgoing correspondence. Follow up to ensure prompt action and coordinate input from multiple sources to complete responses. Keep the Dean apprised of noteworthy redirected correspondence and its disposition. Assist the Dean with editing, merging and revising documents; coordinate the distribution of information by whatever methods of communication is necessary. Prepare the Dean s external and internal formal communications to faculty, staff, students, campus partners and other external constituencies from inception through publication. ## Working Conditions This is a 40-hour-per-week position based in the College Office but will require a flexible schedule for event support (e.g., early mornings, evenings, and weekends). Wright State University, an equal opportunity/affirmative action employer, is committed to an inclusive environment and strongly encourages applications from minorities, females, veterans and individuals with disabilities. To preserve the safety and security of the campus community and to maintain the integrity of university operations, it is the policy of Wright State University before making an employment offer conduct various background checks, such as a criminal record, credit history when job related and/or education verifications. Additionally, an administrative review shall be conducted whenever the university learns that an employee is charged with or convicted of a crime (except for minor vehicle violations). Frequently asked questions related to background checks may be found on the Human resources website at ************************** Effective July 1, 2017, per Policy 7230 Wright State University is tobacco- free. Tobacco use, including the sale, advertising sampling and distribution of tobacco products and tobacco related items is prohibited in all university facilities, on all university owned or leased grounds, university owned or operated residence halls and apartments, and at all university sponsored events regardless of location. Tobacco use is also prohibited in all university vehicles or on any equipment owned, leased or operated by Wright State University. This policy applies to anyone on campus including students, faculty, staff, visitors, consultants, vendors, patients, volunteers, and contractor employees. ## Special Instructions to Applicants A cover letter, resume, writing sample, and graphic design sample are required for consideration for this position. Your cover letter should address your specific interest in the position and outline your skills and experience that directly relate to this position. Your graphic design sample must be a website, flyer, brochure, e-newsletter, poster, or a similar piece of marketing collateral or artistic work. Please submit all materials as a combined PDF. If your samples are digital, please include the URLs within the PDF. * Faculty Rank or Job Title:* College Communications & Events Coordinator * Job Category:* Administrative (exempt/non-exempt) * Department:* College of Science & Math Admin * Equity & Inclusion No.:* 20H048 * Position FTE:* 100% * Minimum Annual or Hourly Rate:* $19.25 per hour * Salary Band:* UC HR4 * Essential Functions and percent of time (cont'd):* Develop, review and edit presentations and documentation; independently research and analyze associated issues and/or compile materials needed for presentation and/or decision making purposes. Other: Coordinate the collection, collation and distribution of various surveys. Record meeting debriefings, update/ prepare files, and anticipate and proactively coordinate collection of information needed by the Dean for decision-making. Support other members of the Dean s Office team by assisting with components of projects on an-as needed basis. Assist the Dean with exploring new partnerships, while strengthening on-going relationships/partnerships. Collaborate with university colleagues on various projects, including colleagues in Departments, the Un

Keywords: Wright State University, Dayton , College Communications Events Coordinator, Other , Dayton, Ohio

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